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Side-by-side calendars You can now view multiple calendars next to your own calendar. The calendars scroll together and are color-coded and labeled to help you quickly compare schedules or schedule meetings. After you open another person's calendar, it is added to the Calendar pane in the Navigation Pane, where you can select the check box next to the person's name to show or hide his or her calendar.
AutoComplete Improvements AutoComplete name suggesting has been improved in several ways. You only have to type one letter for AutoComplete to begin suggesting possible matches. People you have sent e-mail messages to most frequently and most recently will always appear first in the list of suggested names. Names you use rarely are demoted or removed from the list.
Expand Distribution Lists in an e-mail message You can quickly display all the names in a Distribution List by clicking the plus sign next to the Distribution List name. This makes it easy to add or remove a few names when addressing an e-mail message, without having to modify the Distribution List or start from scratch.
Address Book The Select Names dialog box has been enhanced to display more information. You can now quickly distinguish between e-mail addresses and fax numbers for a name. The dialog box can be resized and maximized to take advantage of larger monitors.
Word as your e-mail editor simplifications When you use Microsoft Word as your e-mail editor, the new E-mail toolbar is displayed directly above the message text when you compose a new message. The E-mail toolbar is displayed instead of the Formatting and Standard toolbars, which saves screen space by grouping commonly used commands from both these toolbars, such as Print and Bold, in one place.
Contact Picture You can now add pictures to your contacts, giving you the ability to associate a face with a name and other information.
In Contacts, Tasks, Notes, and Journal, you can easily switch views by clicking a different view in the views displayed under Current View.
Outlook icons and taskbar notification balloon tips To conserve space on your taskbar, you can hide the Microsoft Office Outlook 2003 window taskbar buttons when Outlook is minimized. When you hide the Outlook window taskbar buttons, the Outlook icon is displayed only in the notification area, at the far right of the taskbar.
By default, Outlook now displays network warning and connectivity messages in balloon tips in the notification area, at the far right of the taskbar. In addition, if you are using a Microsoft Exchange Server e-mail account, messages from the Exchange server also are displayed in the balloon tips. You can choose not to display some or all of these types of messages. These messages are all written into the Application section of the Microsoft Windows Event Log and can be viewed there instead.
Meeting Workspace You can centralize all the information and materials for an upcoming meeting by publishing them to a Meeting Workspace Web site. The Web site tracks the attendees, documents, tasks, and other details to plan, prepare for, and follow up after a meeting. Invitees can access the workspace anytime from a link that is added to the meeting request. Clicking the link opens the workspace in the invitee's browser, where he or she can view, edit, or add information to the site. Using a workspace also enables invitees to see the most current version of the meeting materials and to work together on them. That means you don't have to send large files through your e-mail system to distribute updated documents or to request input on them.
Live Attachments When you attach a Microsoft Office document to an e-mail message, the Attachment Options task pane is displayed. By default, the attachment will be sent in the same way as in the past. However, if you select the Shared attachments option, the document when sent will be stored on a Document Workspace Web site that is created automatically on an available server running Microsoft Windows SharePoint Services. Sharing documents helps reduce the inefficiencies typically associated with collaborative processes, such as passing the document back and forth for editing, and version control issues.